Bid Stack Privacy Policy

Effective Date: May 23, 2026

Last Updated: May 23, 2026

This Privacy Policy explains how [Your Company Name] (“we,” “us,” or “our”) collects, uses, stores, and shares information when you use Bid Stack (the “App”).

This document is a template and should be reviewed by a qualified attorney before publication. Replace all bracketed placeholders before submitting the App to the App Store.

1. Overview

Bid Stack is an estimating and project documentation app for contractors, estimators, repair professionals, and service businesses. The App helps users create estimates, manage customers, capture project photos, create PDF estimates, schedule appointments, and save room scans, floor plans, measurements, and 3D room models.

2. Information We Collect or Process

Depending on how you use the App, we may collect, store, or process the following categories of information.

Customer and Contact Information

When you create, edit, or import customer records, the App may store:

Customer names
Business names
Phone numbers
Email addresses
Physical addresses
Job-site addresses
Notes related to the customer or project
Customer estimate history

If you choose to import a contact from your device address book, the App accesses Contacts only after you grant permission and only to let you select and import the contact information you choose.

Project and Estimate Information

The App may store:

Estimate titles
Scope of work
Job descriptions
Materials
Labor items
Equipment items
Subcontractor items
Quantities
Unit prices
Markups
Taxes
Estimate totals
Estimate status
Approval information
Project notes
Generated PDF estimates

Photos and Camera Content

If you take or import photos, the App may process and store project photos, repair photos, job-site images, and other images you attach to an estimate or customer record.

AR, LiDAR, Room Scans, Floor Plans, Measurements, and 3D Models

If you use room scanning, floor-plan, measurement, AR, or LiDAR features, the App may process and store:

Room scans
Captured room geometry
Floor plans
Measured dimensions
Wall, opening, and surface measurements
Room metadata
3D model files, including USDZ files
Exported scan data, including JSON or other project files
Notes connected to scans, measurements, or floor plans

Room scans and 3D models may reveal details about the interior layout, dimensions, contents, or condition of a property. You are responsible for obtaining permission before scanning, photographing, measuring, or modeling any property or space.

Calendar and Appointment Information

If you create appointments or reminders, the App may request access to your calendar to create events for site visits, inspections, walkthroughs, follow-ups, and estimate-related reminders.

Calendar events may include:

Customer name
Project name
Site address
Appointment date and time
Notes
Reminder settings

AI Photo Analysis Information

If AI photo analysis is enabled, selected project photos and related notes may be sent to the App’s backend service to generate draft repair suggestions, scope descriptions, and estimate line items.

AI-generated outputs may include:

Suggested repairs
Draft scope descriptions
Suggested categories
Confidence labels
Draft labor costs
Draft material costs
Draft estimate items

AI-generated suggestions are for drafting assistance only and should be reviewed, edited, and approved by the user before being used in an estimate or sent to a customer.

Device, Settings, and Technical Information

The App may store or process:

App preferences
Saved settings
Local database records
Exported files
PDF files
Error or diagnostic information, if diagnostics are enabled in a future version

The current intended version does not use third-party advertising trackers and does not sell personal information.

3. How We Use Information

We use information to:

Create and manage customer records
Import selected contacts with your permission
Create, edit, and save estimates
Generate customer-facing PDF estimates
Save project photos and visual records
Create and save room scans, floor plans, measurements, and 3D models
Attach scans, photos, models, and files to customers or estimates
Schedule appointments and reminders
Provide AI-assisted draft repair suggestions, if enabled
Improve the speed and organization of the estimating workflow
Provide customer support
Maintain app functionality and troubleshoot issues
Comply with legal obligations

4. Local Storage and Backend Processing

Many App features are intended to store data locally on your device. This may include customers, estimates, price book items, appointments, photos, PDFs, room scans, floor plans, measurements, and 3D model files.

If you use optional backend-powered features, such as AI photo analysis, selected data may be transmitted to backend services for processing.

You should keep backups of important business records, estimates, project files, and customer information. We are not responsible for loss of locally stored data caused by device loss, deletion, app removal, operating system changes, or user error.

5. Third-Party Services

The App may use third-party services to provide certain features.

Apple Services

The App may use Apple system frameworks and services, including Contacts, Calendar, Camera, Photo Library, ARKit, RoomPlan, Quick Look, local file storage, PDF generation, and sharing tools, depending on the features you use and permissions you grant.

OpenAI

If AI photo analysis is enabled, selected photos and project notes may be sent through our backend to OpenAI for processing. This is used to generate draft repair suggestions and estimate-related text.

Cloudflare

The App may use a Cloudflare Worker or similar backend service to route AI requests, protect API keys, and provide backend functionality.

Future Service Providers

If we add analytics, crash reporting, cloud sync, subscriptions, payment processing, or account features later, we will update this Privacy Policy and applicable App Store privacy disclosures.

6. How We Share Information

We do not sell your personal information.

We do not use customer information, contacts, project photos, scans, floor plans, 3D models, or estimate data for third-party advertising.

We may share information only as needed to:

Provide requested App functionality
Process AI photo analysis requests, if enabled
Operate backend infrastructure
Comply with law, regulation, legal process, or government request
Protect our rights, users, customers, property, safety, or the public
Respond to support requests you initiate
Transfer information in connection with a merger, acquisition, financing, or sale of assets, subject to appropriate protections

7. App Permissions

The App may request permissions for the following device features.

Contacts

Used to let you select and import customer information from your address book.

Camera

Used to take project photos, repair photos, job-site photos, and AR/room scan captures.

Photo Library

Used to import project photos or save/export project-related files, if you choose to do so.

Calendar

Used to create appointments, site visits, inspections, walkthroughs, follow-ups, and reminders that you request.

AR and LiDAR Features

Used to scan rooms, detect room geometry, create floor plans, measure spaces, and create 3D models on supported devices.

You can manage or revoke permissions through your device settings. Some features may not work without the necessary permission or supported hardware.

8. Your Choices and Controls

You may:

Choose not to grant Contacts, Camera, Photo Library, Calendar, or AR-related permissions
Enter customer details manually instead of importing contacts
Avoid AI photo analysis if you do not want selected photos or notes sent to backend services
Delete customer, estimate, scan, photo, or project records where the App supports deletion
Delete exported PDFs, USDZ files, JSON files, or other files from your device
Revoke permissions in iOS Settings
Contact us for privacy questions or support

9. Data Retention

Locally stored data generally remains on your device until you delete it, delete related records, or uninstall the App.

Backend-processed data, if any, is retained only as long as reasonably necessary to provide the feature, troubleshoot issues, comply with legal obligations, resolve disputes, or enforce agreements, unless a longer retention period is required or permitted by law.

10. Security

We use reasonable technical and organizational safeguards designed to protect information. However, no method of transmission, processing, or storage is completely secure. We cannot guarantee absolute security.

You are responsible for securing your device, using device passcodes or biometric protection, and controlling access to exported PDFs, scans, models, and customer records.

11. Sensitive Property Information

Photos, room scans, floor plans, measurements, and 3D models may reveal sensitive information about a home, business, or job site. You should not scan, photograph, upload, share, or export property information unless you have the right and permission to do so.

12. Children’s Privacy

The App is intended for business and professional use. It is not directed to children under 13, and we do not knowingly collect personal information from children under 13.

13. International Users

If you use the App outside the United States, your information may be processed in the United States or other countries where we or our service providers operate. Privacy laws may differ from those in your jurisdiction.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If changes are material, we may notify users through the App, App Store listing, website, or other reasonable means.

15. Contact Us

For privacy questions, contact:

[Your Company Name]

Email: [your-support-email@example.com]

Mailing Address: [Your Business Mailing Address]